SPECIAL BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, December 15, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, December 14, 2015 at 3:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2a Operations Enterprise Fund, Revenue vs. Expenditure - November
D-2b Operations Enterprise Fund, Revenue vs. Expenditure - December
D-3a Fire Government Fund, Revenue vs. Expenditure - November
D-3b Fire Government Fund, Revenue vs. Expenditure - December
D-4a Fund Balance Statement - November
D-4b Fund Balance Statement - December
D-5a Capital Reserve Fund Balance Sheet/Income Statement - November
D-5b Capital Reserve Fund Balance Sheet/Income Statement - December
D-6 Bike Trail Snow Removal Project, Revenue vs. Expenditure
D-7 Tahoe Truckee Sanitation District - 2nd Quarter Payment
D-8 Progress Payment – Farr West Engineering – Redundant Water Supply
D-9 Progress Payment – Sierra Controls – SCADA Implementation Phase II
D-10 Progress Payment – California Infrastructure & Economic Development Bank
E. Approve Minutes.
E-1 Minutes for the Board of Directors Special meeting of November 17, 2015.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-2 Selection of President and Vice President.
Proposed Action: nominate and elect a President and Vice-Chair by adoption of Resolution 2015-17.
F-3 2016 Committee Assignments.
Proposed Action: President to review and determine 2016 Committee assignments.
F-4 Redundant Water Supply / Preferred Alternative Evaluation – Phase III.
F-4a Technical Memo #2 - Alternatives Evaluation - Final
Information Only: Review item and accept public comment.
F-4b* Technical Memo #3 - Project Description - Draft
Information Only: Review item and accept public comment.
F-5 Authorize New Signature Cards for the Cash Management Services Agreement, Safe Deposit Box Rental Agreement, Operating Account, Capital Reserves, Utility & Fire Petty Cash accounts with Bank of the West.
F-5a Proposed Action: Review item, accept public comment, rescind Resolution 2014-10 and authorize new signature cards for the Cash Management Services Agreement with Bank of the West through adoption of Resolution 2015-18.
F-5b Proposed Action: Review item, accept public comment, rescind Resolution 2014-11 and authorize new signature cards for Safe Deposit Box Rental Agreement through adoption of Resolution 2015-19.
F-5c Proposed Action: Review item, accept public comment, rescind Resolution 2011-23 and authorize new signature cards at Bank of the West for Operating Account, Capital Reserve, Utility and Fire Department Petty Cash accounts by adoption of Resolution 2015-20.
F-6* Succession Planning - Approval of Three Positions - District Engineer, Associate Engineer and Operations Superintendent.
Proposed Action: Review item, accept public comment, approve descriptions and salary ranges for three positions and organizational chart.
F-7 Bike Trail Snow Removal - Financial Reserves Policy.
Proposed Action: Review item, accept public comment, adopt Resolution 2015-21 approving the policy as presented and establish a reserve target.
F-8 Local Area Formation Committee (LAFCO) Ballot for Special District Alternate Seat.
Proposed Action: Review item, accept public comment and cast a vote for the alternate seat on the Placer County LAFCO.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors' Comments (verbal)
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.