SPECIAL BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, November 17, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, November 16, 2015 at 2:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1. Resolution 2015-16 – Certificate of Appreciation – Brian Sheehan
Proposed Action: Accept public comment and adopt Resolution 2015-16, recognizing Brian Sheehan’s contributions to the District and community.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items. Items D-2 through D-5 are not available this month.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Progress Payment – Farr West Engineering – Master Water Plan
D-7 Progress Payment – Farr West Engineering – Sewer Master Plan
D-8 Progress Payment – Farr West Engineering – VUEWorks Implementation
D-9 Progress Payment – Farr West Engineering – Redundant Water Supply
D-10 Progress Payment – HydroMetrics – Village Project On-Call
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of October 27, 2015.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Board Member Appointment/Oath of Office.
Proposed Action: Review item, accept public comment, make appointment and perform the oath of office.
F-2 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-3 Squaw Valley Public Service District Logo Design.
Proposed Action: Review item, accept public comment and select a logo design.
F-4 Placer County Local Area Formation Commission (LAFCO) Call for Nomination – Alternate Special District Representative.
Proposed Action: Review item, accept public comment and nominate a candidate as desired.
F-5* Redundant Water Supply / Preferred Alternative Evaluation – Phase III; Alternatives Evaluation.
Information Only: Review item and accept public comment.
F-6 National Rural Water Association’s 2016 Rural Water Rally – Best Tasting Water.
Proposed Action: Review item, accept public comment and authorize staff to participate in a national contest for best tasting water, including travel to Washington D.C. in February 2016.
F-7 Declare Equipment Surplus and Authorize Sale of Surplus Equipment.
Proposed Action: Review item, accept public comment, declare equipment surplus and authorize staff to conduct sale of surplus equipment.
F-8* License Agreement and Removal of Easement Encroachments – Borden and O'Reilly.
Proposed Action: Review item, accept public comment, adopt Resolution 2015-17, authorizing Board President to execute license agreement and removal of easement encroachments on APN: 096-271-014-000, located at: 440 Indian Trail Road, Olympic Valley, CA. and authorizing staff to submit to Placer County for recordation.
F-9 2015 Capacity & Reliability Study Update – Professional Services Agreement with Farr West Engineering.
Proposed Action: Review item, accept public comment, approve the scope of work and authorize the General Manager to execute an agreement with Farr West Engineering for the 2015 Capacity & Reliability Study Update.
F-10 Staff Succession Planning.
Information Only: Review item and accept public comment.
F-11 Grant Contract with North Lake Tahoe Resort Association (NLTRA) for Bike Trail Snow Removal.
Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute the agreement with North Lake Tahoe Resort Association (NLTRA).
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors' Comments (verbal)
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.