SPECIAL BOARD OF DIRECTORS AGENDA
TUESDAY, December 16, 2014 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, December 15, 2014 at 3:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
A-1 Oath of Office – Directors Dale Cox and Brian Sheehan
B. Community Informational Items.These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-6 Squaw Valley Ski Holdings
B-3 Squaw Valley MAC B-7 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley Mutual Water Co. B-8 Incorporate Olympic Valley
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Recognition of Service – Cindy Herbert – 10 years
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 2nd Quarter Tahoe Truckee Sanitation District Payment
D-7 Progress Payment – HydroMetrics – Stream Aquifer Phase II
D-8 Progress Payment – Farr West Engineering – Redundant Water Supply
D-9 Progress Payment – Farr West Engineering – VueWorks
D-10 Progress Payment – Farr West Engineering – Village @ Squaw Project – Sewer
D-11 Progress Payment – Farr West Engineering – Village @ Squaw Project – Water
E. Approve Minutes.
E-1 Minutes for November 21, 2014
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1* Audit Report for Fiscal Year 2013-14.
Information Only: receive report from McClintock Accountancy Corporation and accept public comment.
F-2* Budget Amendment 2013-14.
A: Annual Fixed Asset Transfers.
B: Capital Projects Budget Amendment.
Proposed Action: review item, accept public comment and authorize staff to make transfers and adjustments.
F-3 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-4* Space Needs Analysis Operations /Utilities – Village at Squaw Valley Project.
Information Only: Review item and accept public comment.
F-5 Selection of President and Vice President.
Proposed Action: nominate and elect President and Vice-Chair by adoption of
F-6 2014 Committee Assignments.
Proposed Action: President to review and determine 2015 Committee assignments.
F-7 Records Destruction Request #12.
Proposed Action: Review item, accept public comment and authorize destruction of records through adoption of Resolution 2014-21.
F-8 SCADA Implementation Contract – Sierra Controls, LLC.
Proposed Action: Review item, accept public comment, approve SCADA Implementation proposal and authorize staff to execute an agreement with Sierra Controls, LLC.
F-9 Notice of Completion – Aspen Developers for Aspens Condominiums Sewer Realignment Project.
Proposed Action: Review item, accept public comment and authorize staff to execute and record the Notice of Completion with the Placer County Clerk-Recorder.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.