BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, September 29, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, September 28, 2015 at 3:30 P.M., Room 212 to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Tahoe Truckee Sanitation District 1st Quarter Payment
D-7 Progress Payment – Farr West Engineering – Master Water Plan
D-8 Progress Payment – Farr West Engineering – Sewer Master Plan
D-9 Progress Payment – Farr West Engineering – Redundant Water Supply
D-10 Progress Payment – Farr West Engineering – VUEWorks Implementation
D-11 Progress Payment – HydroMetrics – Village Project On-Call
D-12 Progress Payment – Sierra Controls – SCADA Implementation – Phase II
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of August 25, 2015.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-2 November and December Board Meeting Schedule.
Proposed Action: Review item, accept public comment and determine November and December 2015 Board meeting schedule.
F-3* New District Logo.
Proposed Action: Review item, accept public comment and select a logo design.
F-4 Redundant Water Supply / Preferred Alternative Evaluation – Phase III; Feasibility Study Update.
Information Only: Review item and accept public comment.
F-5 2016 Landscape & Facility Maintenance Project.
Proposed Action: Review item, accept public comment and approve the staff proposal including a budget amendment and authorization for the General Manager to execute an agreement with Hill and Dale Landscapes for design work.
F-6 SCADA Implementation Project Phase II - Amendment to Services Agreement #1 - Sierra Control Systems, LLC.
Proposed Action: Review item, accept public comment, approve project proposal and authorize General Manager to execute an agreement with Sierra Controls.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
H. Closed Session – Anticipated Litigation.
The Board will meet in Closed Session pursuant to Government Code 54956.9 et al regarding anticipated litigation (1 case).
I. Possible Action Resulting from Closed Session.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.