BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, October 25, 2016 at 8:30 A.M.
305 SQUAW VALLEY ROAD Room 233, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, October 24, 2016 at 3:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Mutual Water Company
B-2 Friends of Squaw Valley B-6 Squaw Valley Property Owners Association
B-3 Squaw Valley Design Review B-7 Squaw Valley Ski Holdings
B-4 Squaw Valley MAC B-8 Tahoe Truckee Sanitation Agency
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Operations Department Petty Cash Register
D-6 Fire Department Petty Cash Register
D-7 Capital Reserve Fund Balance Sheet/Income Statement
D-8 Progress Payment - Farr West Engineerin, Inc. - Master Water Plan
D-9 Progress Payment - Farr West Engineering - Sewer Master Plan
D-10 Progress Payment - Interflow Hydrology - Water Management Action Plan
D-11 Progress Payment - HydroMetrics WRI - OVGMP Quinquennial Review/Report
D-12 Progress Payment - Gibson & Company - End of Year Financial Statement
D-13 Progress Payment - McClintock Accountancy - Financial Audit
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of September 27, 2016.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Placer County's Measure M Presentation.
Proposed Action: Receive presentation, accept public comment and consider support of Measure M by adoption of Resolution 2016-20.
Timed Item - 8:30 or as soon as the matter may be heard
F-2 Fire Code Revisions - 1st Public Hearing - Introduce Ordinance 2016-02.
Information Only: Review item and accept public comment.
F-3 Village at Squaw Valley Project Update.
Proposed Action: Receive update, review proposed letter to editor, accept public comment, and consider approval of submittal to local newspaper.
F-4 Fire Department Purchase of Type III Engine.
Proposed Action: Review item, accept public comment, approve purchase of Type III Engine for the Fire Department and authorize the Fire Chief to execute all necessary contractual documents.
F-5 * Resort @ Squaw Creek Development Agreement Phase II Amendment.
Proposed Action: Review item, accept public comment, approve amendment to Resort @ Squaw Creek Development Agreement Phase II by adoption of Resolution 2016-21 and authorize General Manager to execute all necessary contractual documents.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Engineering Report
G-4 Administration/Office Operations Report
G-5 General Manager's Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)