BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, November 29, 2016 at 8:30 A.M.
305 SQUAW VALLEY ROAD, ROOM 233 OLYMPIC VALLEY, CA
Finance Committee meets on Monday, November 28, 2016 at 3:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Mutual Water Company
B-2 Friends of Squaw Valley B-6 Squaw Valley Property Owners Association
B-3 Squaw Valley Design Review B-7 Squaw Valley Ski Holdings
B-4 Squaw Valley MAC B-8 Tahoe Truckee Sanitation Agency
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Progress Payment - McClintock Accountancy - Financial Audit
D-7 Progress Payment - Gibson & Company - End of Year Financial Statement
D-8 Progress Payment - Farr West Engineering - Sewer Master Plan
D-9 Progress Payment - Interflow Hydrology - Water Management Action Plan
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of October 25, 2016.
E-2 Minutes for the Board of Directors Special meeting of November 2, 2016.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Timed Item - 8:30 or as soon as the matter may be heard
F-1 Fire Code Revisions - 2nd Public Hearing - Ordinance 2016-02.
Proposed Action: Review item, accept public comment and approve Fire Code revisions by adoption of Ordinance 2016-02.
F-2 Audit Report for Fiscal Year 2015-2016.
Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.
F-3 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-4 Records Destruction Request #14.
Proposed Action: Review item, accept public comment and authorize destruction of records by adoption of Resolution 2016-21.
F-5 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Incorporated by adoption of Resolution 2016-22.
F-6 Accounting Services - Gibson & Company - Additional Services Addendum (ASA) #2.
Proposed Action: Review item, accept public comment and authorize the General Manager to execute ASA #2 for accounting services.
F-7 Grant Contract with North Lake Tahoe Resort Association (NLTRA) for BikeTrail Snow Removal.
Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute the agreement with North Lake Tahoe Resort Association.
F-8 Professional Service Agreement - On-Call Hydrogeolgic Services - Interflow Hydrology.
Proposed Action: Review item, accept public comment and authorize the General Manager to execute a Professional Services Agreement for on-call hydrogeologic services.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Engineering Report
G-4 Office/Administration Operations Report
G-5 General Manager's Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session - Performance Evaluation - General Manager.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the General Manager's performance evaluation.
I. Possible Action Resulting from Closed Session.