SPECIAL BOARD OF DIRECTORS AGENDA
FRIDAY, November 21, 2014 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Thursday, November 20, 2014 at 3:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-6 Squaw Valley Ski Holdings
B-3 Squaw Valley MAC B-7 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley Mutual Water Co. B-8 Incorporate Olympic Valley
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Progress Payment – HydroMetrics – Stream Aquifer Study
D-7 Progress Payment – Jennifer Harrison – Website Design Update
D-8 Progress Payment – Shaw Engineering – SV Mutual Intertie
D-9 Progress Payment – Farr West Engineering – Water Supply Assessment
D-10 Progress Payment – Farr West Engineering – Redundant Water Supply
D-11 Progress Payment – Farr West Engineering – Village @ Squaw Project – Sewer
D-12 Progress Payment – Farr West Engineering – Village @ Squaw Project – Water
D-13 Loan Payment to City National Bank for Administrative/Fire Station Property
D-14 Progress Payment – Aspen Developers – Aspens Sewer Realignment
D-15 Progress Payment – Farr West Engineering – VueWorks Implementation
D-16 Progress Payment – Farr West Engineering – VueWorks Implementation 2014/15
E. Approve Minutes.
E-1 Minutes for October 28, 2014
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-2* Hydraulic Modelling of the District’s Sewer System to Assess Impacts from the Proposed Village at Squaw Valley Project
Information Only: Review item and accept public comment.
F-3* Olympic Estates Offer of Dedication of Water and Sewer Systems.
Proposed Action: Review item, accept public comment and adopt Resolution 2014-20, authorizing Board President to execute offer of dedication and authorizing staff to submit to Placer County for recordation.
F-4 Olympic Valley Creek Aquifer Interaction Study – Final Report.
Information Only: Review item and accept public comment.
F-5 Redundant Water Supply – Preferred Alternative Evaluation – Phase I: Water Supply Feasibility Summary and Gap Analysis.
Proposed Action: Review item, accept public comment and provide direction to staff.
F-6 VueWorks Implementation Contract with Farr West Engineering.
Proposed Action: review item, accept public comment and authorize staff to execute a contract with Farr West Engineering.
F-7* Grant Contract with North Lake Tahoe Resort Association (NLTRA) for Bike Trail Snow Removal.
Proposed Action: Review item, accept public comment, approve contract and authorize staff to execute the agreement with North Lake Tahoe Resort Association (NLTRA).
F-8 Contract Change Order #1 with Aspen Developers for Aspens Sewer Rehabilitation Project.
Proposed Action: Review item, accept public comment, approve contract change order and authorize Board President to execute the agreement.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.