BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, May 26, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Thursday, May 21, 2015 at 3:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Progress Payment – Farr West Engineering – Aspens Sewer Realignment
D-7 Progress Payment – Farr West Engineering –VUEWorks Implementation
D-8 Progress Payment – Farr West Engineering – Redundant Water Supply
D-9 Progress Payment – Farr West Engineering –Water Supply Assessment
D-10 Progress Payment – Mountain Pipeline – Sewer TVI Project
D-11 Progress Payment – Sierra Controls – SCADA Implementation Project
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of April 28, 2015
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
8:30 a.m. or as soon as the matter may be heard
F-1 1st PUBLIC HEARING to Review FY 2015-16 Budget, Rates and Charges.
Proposed Action: Review draft budget, accept public comment and provide direction to staff as needed.
F-2 Introduce Ordinance 2015-01 Adopting Rates & Charges and Revised District Codes.
Proposed Action: Introduce Ordinance 2015-01 and accept public comment.
8:45 a.m. or as soon as the matter may be heard
F-3 PUBLIC HEARING to Establish Appropriation Limits for Funds #541-003 and #541-435.
A. Proposed Action: Adopt Resolution 2015-05, establishing an Appropriations Limit for Fund #541-003 for FY 2015-16 in the amount of $1,356,213.00.
B. Proposed Action: Adopt Resolution 2015-06, establishing an Appropriations Limit for Fund #541-435 for FY 2015-16 in the amount of $4,265,570.00.
F-4 2015 North Tahoe Tourism Master Plan Presentation.
Information Only: Receive presentation and accept public comment.
F-5 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-6 Residential Garbage Service Contract for FY 2015-16.
Proposed Action: Review item, accept public comment and adopt Resolution 2015-07 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company.
F-7 Drought – Stage II/Water Conservation Restrictions.
Proposed Action: Review item, accept public comment, authorize renewal of Stage II Water Conservation Restrictions and adopt new restrictions to comply with state of California mandate.
F-8 Annual Review of Investment Policy.
Proposed Action: Review item, accept public comment and approve District Investment Policy.
F-9 Master Plans – Farr West Engineering Professional Services Agreements.
A. Master Water Plan
B. Sewer Master Plan
Proposed Action: Review items, accept public comment, approve the Master Plan proposals and authorize staff to execute the agreements.
F-10 Paving and Sealing Project 2015 – Contract Award.
Proposed Action: Review item, accept public comment, approve the proposal and authorize staff to execute the contract for paving and sealing services.
F-11 Squaw Valley Mutual Water Company Operations & Maintenance Agreement.
Proposed Action: Review item, accept public comment and authorize staff to execute agreement with Squaw Valley Mutual Water Company (MWC) for operations and maintenance of the MWC system.
F-12 Strategic Plan Progress Report.
Proposed Action: Receive update, accept public comment and provide direction to staff.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the General Manager’s performance evaluation.
I. Possible Action Resulting from Closed Session.