BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, March 28, 2017 at 8:30 A.M.
305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA
Finance Committee meets on Monday, March 27, 2017 at 2:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Mutual Water Company
B-2 Friends of Squaw Valley B-6 Squaw Valley Property Owners Association
B-3 Squaw Valley Design Review B-7 Squaw Valley Ski Holdings
B-4 Squaw Valley MAC B-8 Tahoe Truckee Sanitation Agency
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Recognition of Service - 5 years - Kurt Gooding/Firefighter/Paramedic
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-6 Fund Balance Statement
D-7 Bike Trail Snow Removal Project, Revenue vs. Expenditure
D-8 Tahoe Truckee Sierra Disposal 3rd Quarter Payment
D-9 Progress Payment - Hartline Construction - Community Room Restoration
D-10 Progress Payment - Sierra Controls - SCADA Improvements 2017
D-11 Progress Payment - HDR Engineering, Inc. - Water & Sewer Rate Study
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of February 28, 2017.
The Board of Directors will adjourn and reconvene as the Olympic Valley Groundwater ManagementPlan (GMP) Implementation Group.
A. Call to Order and Roll Call.
B. Quinquennial Review and Report.
Proposed Action: Review item, accept public comment and adopt Olympic Valley Groundwater Management Plan Implementation Group Resolution 2017-01.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-2 Fire Code Revisions - Resolution 2017-01- Rescind Ordinance 2016-02.
Proposed Action: Review item, accept public comment and rescind Ordinance 2016-02 related to Fire Code revisions by adoption of Resolution 2017-01.
F-3 Fire Code Revisions and Findings - 2nd Public Hearing - Ordinance 2017-01.
Proposed Action: Review item, accept public comment, adopt findings in support of Ordinance 2017-01 and adopt Ordinance 2017-01.
F-4 Water and Sewer Capital Improvement Plans and Capital Replacement Plans.
Information Only: Recieve presentation and accept public comment.
F-5 Cost of Service Analysis - Presentation by HDR Engineering, Inc.
Information Only: Receive presentation and accept public comment.
F-6 First Review of 2017-18 Fiscal Year Budget and Rate Structures.
Proposed Action: Review item, accept public comment and authorize mailing/posting of proposed rate structures in accordance with Proposition 218.
F-7 Fire Annual Report.
Information Only: Review item and accept public comment.
F-8 Notice of Completion - Public Works Project - Community Room Restoration.
Proposed Action: Review item, accept public comment and authorize staff to file notice of completion with Placer County for the Community Room Restoration project.
F-9 Purchase Certificate of Deposit - Protective Securities, Inc.
Proposed Action: Review item, accept public comment and authorize staff to transfer funds into a Certificate of Deposit.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Engineering Report
G-4 Office/Administration Operations Report
G-5 General Manager's Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session - District Labor Negotations, Public Employment of Fire Chief and Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding District labor negotiations, public employment of the Fire Chief and performance evaluation of the General Manager.
H-1 Conference with District Labor Negotiators: Michael Geary and Brandon Burks.
Employee Organization: IUOE Stationary Engineers Local 39 for Operations Department
field personnel to discuss salaries, salary schedules, or compensation paid in the form of fringe
H-2 Public employment of Fire Chief.
H-3 Performance Evaluation of General Manager.
I. Possible Action Resulting from Closed Session.