BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, June 28, 2016 at 8:30 A.M.

305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA

Finance Committee meets on Monday, June 27, 2016 at 3:30 P.M., Room 212
to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:

B-1 Friends of Squaw Creek               B-5 Squaw Valley Mutal Water Co.

B-2 Friends of Squaw Valley               B-6 Squaw Valley Property Owners Assn.

B-3 Squaw Valley Design Review       B-7 Squaw Valley Ski Holdings

B-4 Squaw Valley MAC                        B-8 Tahoe Truckee Sanitation Agency        

 

C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1 Recognition of Service Award - 5 years - Mike Geary, General Manager

C-2 Recognition of Service by Resolution 2016-11 - 29 years - Jesse McGraw, Operations Manager

C-3 Recognition of Service by Resolution 2016-12 - 27 years - Julie Dickman, Account Clerk II/Human  Resource Specialist

 

D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1   Operating Account Check Register

D-2   Operations Enterprise Fund, Revenue vs. Expenditure

D-3   Fire Government Fund, Revenue vs. Expenditure

D-4   Fund Balance Statement

D-5   Capital Reserve Fund Balance Sheet/Income Statement

D-6   Tahoe Truckee Sierra Disposal 4th Quarter Payment

D-7   CalPERS - Annual Lump Sum Pre-payment for Employer Unfunded Accrued Liability

D-8   Progress Payment - Mountain Pipeline - Sewer TV Inspection

D-9   Progress Payment - HydroMetrics - Quinqennial Review & Report

D-10 Progress Payment - HydroMetrics - Palisades Project Maximum Supply Analysis

D-11 Progress Payment - HDR Engineering, Inc. - Water & Sewer Rate Study

 

E. Approve Minutes.

E-1    Minutes for the Board of Directors meeting of May 31, 2016

E-2    Minutes for the Special Board of Directors meeting of June 13, 2016

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

8:30 a.m. or as soon as the matter may be heard

F-1  2nd PUBLIC HEARING to Approve FY 2016-17 Budget, Rates and Charges.

Proposed Action: Review item, accept public comment and approve budget, rates and charges as presented by adoption of Resolution 2016-13.

 

8:30 a.m. or as soon as the matter may be heard

F-2  2nd PUBLIC HEARING of Ordinance 2016-01 - Adopting Rates & Charges and Revised District Codes.

Proposed Action: Review Ordinance 2016-01, accept public comment and adopt Ordinance 2016-01, adopting rates & charges and revised District codes.

 

8:30 a.m. or as soon as the matter may be heard

F-3  PUBLIC HEARING to Request Placer County to Collect Delinquent Charges.

Proposed Action; Review item, accept public comment and adopt Resolution 2016-14, requesting Placer County to collect delinquent charges.

 

F-4  Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.
•    Water
•    Fire/EMS
•    Sewer

 

F-5   California Special Districts Association (CSDA) Election.

Proposed Action: Review item,accept public comment and cast a vote for one representative.

 

F-6   Water Code Revisions.

Proposed Action: Review item, accept public comment and provide direction to staff.

 

F-7   Squaw Valley Mutual Water Company Operations & Maintenance Agreement.

Proposed Action: Review item, accept public comment and authorize staff to execute an agreement with Squaw Valley Mutual Water Company (MWC) for operations and maintenance of the MWC system.

 

F-8   Placer County Water Agency (PCWA) Grant Award for 2016 Water Management Action Plan (WMAP) Update.

Information Only: Review item and accept public comment.

 

F-9  2016 Capacity & Reliability Study Update.

Information Only: Review item and accept public comment.

 

F-10  District Elections.

Information Only: Review item and accept public comment.

 

F-11  Placer County 2016 Local Hazard Mitigation Plan (LHMP) Update.

Proposed Action: Review item, accept public comment and adopt Resolution 2016-15, approving the Placer County 2016 Local Hazard Mitigation Plan Update.

 

F-12 Request for Rent Reduction-Facility Lease of 1810 Squaw Valley Road- Creekside Charter Management.

Proposed Action: Review item, accept public comment and determine if the District will authorize rent reduction for Creekside Charter Management, AKA Squaw Valley Preparatory School.

 

G. Management Status Reports.

G-1 Fire Department Operations/Capital Projects Report

G-2 Water & Sewer Operations/Capital Projects Report

G-3 District Engineer Report

G-4 Office/Administration Operations Report

G-5 General Manager's Report

G-6 Legal Report (verbal)

G-7 Directors' Comments (verbal)

 

H. Closed Session - Performance Evaluation - General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the General Manager's performance evaluation.

 

I.  Possible Action Resulting from Closed Session.

 

J.  Adjourn.

 

P U R P O S E  S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N  S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)

 

F-5     California Special Districts Association (CSDA) Election.

Proposed Action: Review item, accept public comment and cast a vote for one representative.