SPECIAL BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, January 26, 2016 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, January 25, 2016 at 3:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Recognition of Service - Hans Walde - 10 years
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Bike Trail Snow Removal Project, Revenue vs. Expenditure
D-7 Operations Dept. Petty Cash Register
D-8 Fire Dept. Petty Cash Register
D-9 Capital Improvement Financial Progress Report
D-10 Progress Payment – California Infrastructure & Economic Development Bank
D-11 Progress Payment - Farr West Engineering - Redundant Water Supply
D-12 Progress Payment - HydroMetrics - Village @ Squaw Project
D-13 Progress Payment - Sierra Controls - SCADA Implementation
E. Approve Minutes.
E-1 Minutes for the Board of Directors Special meeting of December 15, 2015.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Audit Report for Fiscal Year 2014-15.
Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.
F-2 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-3 Annual Review of Purpose, Mission and Core Values Statements.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve statements.
F-4 Revised Summary of Monthly Salary Schedule.
Proposed Action: Review item, accept public comment and approve revised schedule.
F-5 Financial Reserves Policy.
Proposed Action: Review item, accept public comment and adopt financial reserves policy.
F-6 Redundant Water Supply / Preferred Alternative Evaluation.
Proposed Action: Review item, accept public comment and direct staff to pursue next phases of preferred project alternative.
F-7 Memorandum of Understanding (MOU) - 2015 Assistance to Firefighters Grant Program Participation and Allocation of Assets.
Proposed Action: Review item, accept public comment and authorize Fire Chief to sign the MOU.
F-8 License Agreement and Removal of Easement Encroachments - Borden and O'Reilly.
Proposed Action: Review item, accept public comment, adopt Resolution 2016-01, authorizing Board President to execute license agreement and removal of easement encroachments on APN: 096-271-014-000, located at: 440 Indian Trail Road, Olympic Valley, CA. and authorizing staff to submit to Placer County for recordation.
F-9 Olympic Valley Groundwater Management Plan (OVGMP) - Quinquennial Review & Report (QRR) - Professional Services Agreement with HydroMetrics WRI.
Proposed Action: Review item, accept public comment, approve proposal for OVGMP Quinquennial Review & Report and authorize General Manager to execute an agreement with HydroMetrics WRI.
F-10 PlumpJack Well Impact Analysis - Professional Services Agreement with HydroMetrics WRI.
Proposed Action: Review item, accept public comment, approve proposal for PlumpJack Well Impact Analysis and authorize General Manager to execute an agreement with HydroMetrics WRI.
F-11 Maximum Water Supply Analyses - Professional Services Agreement with HydroMetrics WRI.
Proposed Action: Review item, accept public comment, approve proposal for Maximum Water Supply Analyses and authorize General Manager to execute an agreement with HydroMetrics WRI.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors' Comments (verbal)
H. Closed Session - Public Employee Appointment - District Engineer.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding public employment of District Engineer.
I. Possible Action Resulting from Closed Session.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.