BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, April 28, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, April 27, 2015 at 3:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Squaw Valley Ski Holdings
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Incorporate Olympic Valley
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1* Resolution of Appreciation to Jim Binks Upon Retirement.
Proposed Action: Adopt Resolution 2015-03 and present to Jim Binks.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Operations Dept. Petty Cash Check Register
D-7 Fire Dept. Petty Cash Check Register
D-8 Capital Improvement Financial Progress Report
D-9 Progress Payment – Sierra Controls – SCADA Implementation Project
D-10 Progress Payment – Farr West Engineering –VUEWorks Implementation
D-11 Progress Payment – Farr West Engineering – Redundant Water Supply
D-12 Progress Payment – Farr West Engineering –Water Supply Assessment
D-13 Progress Payment – Mountain Pipeline – Sewer TVI Project
E. Approve Minutes.
E-1 Minutes for the Board of Directors Special meeting of March 24, 2015
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
F-2 Interflow Hydrology – Additional Services Addendum #1
Independent 3rd Party Peer Review of Water Supply Assessment for the proposed Village at Squaw Valley Project.
Proposed Action: Review item, accept public comment, approve Professional Services Agreement Amendment #1, and authorize staff to execute the amendment.
F-3 Second Review of FY 2015-16 Budget.
Information Only: Review item and accept public comment
F-4 Adopt Resolution 2015-04 – Authorize Overtime & Portal to Portal Pay for
Fire Department Employees for Emergency Incident Response.
Proposed Action: Review item, accept public comment and adopt Resolution 2015-04 authorizing overtime and portal to portal pay for Fire Department employees deployed to emergency incidents.
F-5 SCADA Implementation Phase I – Additional Service Addendum #1 – Sierra Controls.
Proposed Action: Review item, accept public comment, approve the addendum and authorize staff to execute the agreement.
F-6 Aspens Sewer Realignment Additional Services Addendum #1 – Farr West Engineering.
Proposed Action: Review item, accept public comment and approve the addendum and authorize staff to execute the agreement.
F-7 Operations & Fleet Annual Report.
Information Only: Receive annual report and accept public comment.
F-8* Property Lease of District Facility to Squaw Valley Preparatory School
1810 Squaw Valley Road.
Proposed Action: Review item, accept public comment, approve lease of space at 1810 Squaw Valley Road to the Squaw Valley Preparatory School and authorize staff to execute the agreement.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4* General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the General Manager’s and Finance and Administration Manager’s performance evaluation.
H-1 General Manager
H-2 Finance and Administration Manager
I. Possible Action Resulting from Closed Session.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.