BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, October 27, 2015 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, October 26, 2015 at 3:30 P.M., Room 212 to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting. Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting. Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek
B-2 Friends of Squaw Valley
B-3 Squaw Valley Design Review
B-4 Squaw Valley MAC
B-5 Squaw Valley Mutual Water Co.
B-6 Squaw Valley Property Owners Assn.
B-7 Squaw Valley Ski Holdings
B-8 Tahoe Truckee Sanitation Agency
B-9 Incorporate Olympic Valley
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Recognition of Service – Brad Chisholm – 15 years
C-2 Recognition of Service – Chris DeDeo – 15 years
C-3 Recognition of Service – Allen Riley – 15 years
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Operations Dept. Petty Cash Check Register
D-7 Fire Dept. Petty Cash Check Register
D-8 Capital Improvement Financial Progress Report
D-9 Progress Payment – HydroMetrics – Village Project On-Call
D-10 Progress Payment – Farr West Engineering – Sewer Master Plan
D-11 Progress Payment – Farr West Engineering – Master Water Plan
D-12 Progress Payment – Farr West Engineering – VUEWorks Implementation
D-13 Progress Payment – Farr West Engineering – Redundant Water Supply
D-14 Progress Payment – Sierra Controls – SCADA Implementation – Phase II
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of September 29, 2015
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update. Information Only: Receive update and accept public comment.
F-2 Records Destruction Request #13. Proposed Action: Review item, accept public comment and authorize destruction of records through
adoption of Resolution 2015-14.
F-3 Drought – Stage II/Water Conservation Restrictions. Proposed Action: Review item, accept public comment, authorize renewal of Stage II
Water Conservation Restrictions and extend emergency irrigation restrictions to comply with state of California mandate.
F-4 Well 5R Emergency Repairs – Retroactive Approval. Proposed Action: Review item, accept public comment and authorize purchase of new pump.
F-5 Notice of Completion – Public Works Projects.Proposed Action: Review items, accept public comment and authorize staff to file notice of completion with Placer County for three projects: Sewer Television Inspection Project 2015, Paving and Sealing Project 2015 and Painting and Repairs Project 2015.
F-6 Vehicle Purchase – Operations Department.Proposed Action: Review item, accept public comment and authorize purchase of a 2016 Ford Explorer.
F-7 Redundant Water Supply / Preferred Alternative Evaluation – Phase III; Evaluation Criteria and Alternatives Evaluation Approach. Information Only: Review item and accept public comment.
F-8 Board Member Appointment Process. Proposed Action: Review item, accept public comment and provide direction to staff as needed.
F-9 Cal Fire Radio Equipment Grant. Proposed Action: Review item, accept public comment, adopt Resolution 2015-15 approving acceptance of the grant and authorize a budget amendment.
F-10 Fire Department Pay Scale Revision.Proposed Action: Review item, accept public comment and approve revised Fire Department pay scale.
F-11* License Agreement and Removal of Easement Encroachments – Borden and O’Reilly. Proposed Action: Review item, accept public
comment, adopt Resolution 2015-16, authorizing Board President to execute license agreement and removal of easement encroachments on
APN:096-271-014-000, located at: 440 Indian Trail Road, Olympic Valley, CA. and authorizing staff to submit to Placer County for recordation.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Office/Administration Operations Report
G-4 General Manager's Report
G-5 Legal Report (verbal)
G-6 Directors’ Comments (verbal)
H. Closed Session – Anticipated Litigation.
The Board will meet in Closed Session pursuant to Government Code 54956.9 et al regarding anticipated litigation (1 case).
I. Possible Action Resulting from Closed Session.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.