BOARD OF DIRECTORS AGENDA


TUESDAY, JANUARY 31, 2012, 8:30 A.M.

305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA

 

Finance Committee meets on Monday, January 30, 2012, 4:00 P.M., Room 212

to review finance-related items on this agenda

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, and also at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 

* Denotes that the exhibit will be presented at the meeting.

 

              A.    Call to Order, Roll Call & Pledge of Allegiance.

 

              B.    Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information amongst the various interests within the Olympic Valley.  The organizations include, but are not limited to:

 

B1   Friends of Squaw Creek

B2   Granite Peak Management

B3   Squaw Valley Institute

B4   Squaw Valley HOA

 

 

B5   Squaw Valley Municipal Advisory Council

B6   Squaw Valley Mutual Water Company

B7   Squaw Valley Property Owners Assn.

B8   Squaw Valley Ski Corp.

B9   Tahoe Truckee Sanitation Agency

 

              C.   Public Comment / Presentation.  Members of the public may address the Board on items not on this agenda up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to Staff for a report and possible action at a subsequent Board of Directors meeting.

 

              D.   Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, Board or Staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining items of the Consent Agenda has been completed.

 

                      Exhibit #

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure

D-3       Fire Government Fund, Revenue vs. Expenditure

D-4       Fund Balance Statement

D-5       Capital Reserve Fund Balance Sheet/Income Statement

D-6       PSD Petty Cash Check Register

D-7       Fire Dept. Petty Cash Check Register

D-8       Capital Improvement Financial Progress Report

D-9       Payment to the CA Infrastructure & Economic Development Bank for the 305 Facility Lease

D-10    Progress Payment #2 to Stantec Consulting for the Well 2R SCADA Programming

D-11    Progress Payment #11 to Stantec Consulting for the Well 2R Construction Engineering Support

D-12    Progress Payment #10 to Stantec Consulting for the T-45A Sewer Flow Meter Project

D-13    Progress Payment #2 to Farr West Engineering for the Water System Mapping Project

 

              E.    Approve Minutes of December 20, 2011 Special Meeting

 

Timed

Item    F.    Old and New Business

F-1       Annual Review of Investment Policy

              Proposed Action:  Advise of any modification

 

F-2       North Lake Tahoe Resort Association Bike Trail Snow Removal/Maintenance Grant Contract

Proposed Action:  Adopt Resolution 2012-01 Accepting $140,000 Grant for the Bike Trail Snow Removal/Maintenance Program and authorize the Board President to execute the necessary grant documentation

 

8:30 AM     F-3       PUBLIC HEARING to Review the Plant Availability Charge, the Unit Hook-Up                      Fee

                                    and the Fire Sprinkler Fee

              Proposed Action:  Open public hearing, receive staff report, accept public comment.  No changes are proposed              

 

F-4       Destruction of Records Request No. 8

              Proposed Action:  Adopt Resolution 2012-02 Authorizing Destruction of Records

 

F-5       CalPERS Contract Amendment for Safety Group

              Proposed Action:  Adopt Resolution (2012-03) of Intention to Implement a 3% @ 55 Modified Formula and a 3-Year Final Compensation Amendment

 

10:30 AM  F-6        Strategic Planning Workshop Follow-Up

              Proposed Action:  Provide direction as necessary 

 

              G.   Management Status Reports

G-1       Fire Department Operations/Capital Projects Report

G-2       Water & Sewer Operations/Capital Projects Report

G-3       Office Operations Report

G-4       Manager's Comments

G-5       Legal Report (verbal)

G-6       Director's Comments (verbal)

 

              H.   Closed Session

                      The Board will meet in Closed Session pursuant to

                     

1.      Government Code §54956.9 (a) Existing Litigation:

Lancaster v SVPSD, et al., Placer County Superior Court # SCV0028866

 

2.      Government Code §54956.9 (b) Anticipated Litigation:

One (1) property damage claim

 

              I.     Possible Action from Closed Session

 

              J.    Adjourn

The next regular monthly meeting is on February 28, 2012